Do You Think Checking References Is A Waste Of Time?

I was recently facilitating our, You’re NOT The Person I Hired, workshop with CEOs and key executives. As is often the case, the subject of reference checking came up. Most in the audience tended to agree that checking references is a waste of time. After all, candidates only give references they are sure will say positive things about them. Don’t you agree?

Then a CFO sitting in the back raised his hand to disagree. He told the story of a controller he was about to hire near the border in Texas. This was a difficult position to fill as there were a lot of specific requirements. Finally, after an arduous search he found his person. She had all of the qualifications and most importantly he really like her. The final step was to conduct a few reference checks. She handed him a list of 30 references. Wow he thought, this person really has a lot of people willing to vouch for her.  Then he picked five of them and started calling. The first call was to a former boss. He introduced himself and explained that he was calling to conduct a reference check on Mary. The line went silent. The pause was so long that he thought they were disconnected and asked if the reference was still on the line. The reference replied yes and then stated, “Mary gave me as reference? I can’t believe it. We fired her because she stole from us. She did pay us back but she stole from us.” Now there was silence from him. He didn’t know what to say or how to respond.

This is just one of many examples of what can happen on a reference check and why you should always perform your due diligence. Granted, this may only happen once in your career, but in this case the once may have saved the company thousands if she has stolen again.

I have conducted thousands of reference checks in my 30 year career as an executive recruiter. I have learned that more often than not someone will give me a reference they expect to be positive and it turns negative. It is for this reason that I always check references. Like the CFO in this example, it has saved me from making some big mistakes. It only takes one bad reference to realize that catching that one person was worth all the others.

If you have stories or experiences regarding strange things that have happened when you have conducted a reference check I would love to hear about them and share them with others. Please take a moment to tell others your story.

I conducted a poll on LinkedIn in which 54% replied that they have had people give them a negative reference. This goes to show that even though the person giving the reference expects a positive reference they often don’t get one.

Join the other 10,000 CEOs, key executives and HR professionals and download a FREE copy of our best-selling book, “You’re NOT The Person I Hired.”  Just CLICK HERE  and under the FREE Hiring Resources section you can download our free eBook.

Retaining your best talent is always the best thing any company can do. Download our FREE  Non-Monetary Rewards and Recognitions Matrix. It will help you retain your best people without additional compensation. CLICK HERE to download under the Free Resources section.

I welcome your thoughts and comments.

Brad Remillard

Hiring Mistake #5: Historical Bias

Hiring Mistake #5: Historical Bias of focusing of past experience instead of past successes

A major mistake occurs in the hiring process when interviewing candidates. There is a tendency to equate, extrapolate, and extend experience to be the same as results. There is an enormous gap between experience and results. Historical experience DOES NOT EQUAL results.

A candidate who has obtained results will have “enough” historical experience; however, the candidate who has lots of historical experience may not have obtained good results.

A high percentage of hiring executives and managers make the mistake of accepting historical experience as proof of obtaining results. This mistaken perception leads to the hiring of candidates who are only “partially competent.” They can’t walk the talk!

Have you ever hired a candidate who had all the boxes checked on the job description for the experiences you listed, but couldn’t get the results you needed in the job? This hiring mistake is Number 5 on our list of the Top Ten Hiring Mistakes – Historical Bias. Many hiring executives and managers have trouble making the leap to measuring and validating a candidate’s past results in the interview (perhaps they never been trained, or read our book, or attended our workshop – You’re NOT the Person I Hired). They fall victim to having an interview bias toward historical experience instead of results.

You might want to view our series on hiring mistakes starting with:

Can You Avoid the Most Common Hiring Mistakes?

 

Interviewing Candidates Like You Would Pick a Heart Surgeon

Suppose you need emergency heart surgery to open a blocked artery, and you have a choice of two surgeons.

The first surgeon has 20 years’ of experience and has performed more than 1,000 open-heart procedures. The second is only in his third year of practice and has less than 50 procedures under his belt.

At first glance, the more experienced surgeon would seem the obvious choice. But what if you knew this surgeon has only a 50 percent survival rate, while the second has yet to lose a patient?

Think it might change your choice of surgeons?

 

Experience Does Not Equal Results

As we mentioned earlier, there’s a big difference between experience and results.

Failure to understand this difference, is the primary cause behind Hiring Mistake #5: Historical Bias.

Historical bias occurs when hiring managers base their primary hiring decision on past experience/past history when assessing job candidates. They use past experience rather than past success to guide their hiring decisions.

What’s the difference?

Past experience is being in a certain role, having a certain skill or possessing certain knowledge based on years of collecting it, doing it and using it. Past success is the application of that skill, knowledge and experience.

For example, I may have spent the last 15 years developing my computer skills, which looks great on the resume. But unless you go beyond that experience and look at my actual success in applying those skills on the job during that timeframe, you have no way of knowing whether I can apply those computer skills to produce the specific results you need in your company.

 

You Make False Assumptions in Measuring Candidate Past Experience

In most cases, historical bias results from false assumptions regarding the candidate’s ability to perform on the job.

Let’s play this out in an example. Suppose you want to hire an sales professional. When you take a historical approach to hiring, you assume that if the candidate has worked in sales in a specific industry for a particular period of time, he should be very effective at selling in that industry, in that channel, and to the people who buy that product.

The problem with this assumption is that it doesn’t measure the candidate’s past success against the results you need in your environment. All you’ve done is check off the fact that the candidate has 12 years of experience in your industry, AND you made the FALSE ASSUMPTION that he’s a good sales rep because he has done it for so long. For all you know, he could be a lousy salesperson with a sales manager who tolerates mediocrity.

Have you ever made this mistake? Stupid question – of course you’ve make this mistake. In over 2,000 presentations over the last two and half decades, and over 1,000 executive search projects, I have yet to meet a hiring executive or manager who will not readily raise their hand on that question. In fact, most hiring executives and managers will admit to making this mistake over and over.

Here’s a more painful question: how many of the managers who work for you keep making this same mistake?

Hiring based on past, historical, and chronological experience has another problem: the lack of objective measurement criteria.

The traditional process of assessing candidates is based on the wrong assumption of “haves.” Do you have “X” amount of this knowledge with this product, or distribution channel? Do you have “Y” years of performing this particular task? Do you have “Z” amount of work in this niche, industry or segment?

These criteria may or may not lead to success. But you’ll never know for sure since you aren’t measuring the candidate’s past success, and you aren’t relating it to what you need on the job.

Eliminate Historical Bias

To avoid Hiring Mistake #5, and the false assumptions of past experience, DO THE FOLLOWING:

  • Define the success you’re looking for in the future. Go beyond the traditional hiring criteria of education, credentials and years of experience and define the success factors for the job. These are the quantifiable, measurable results you need for that specific position. (see: Overcoming Hiring Mistake #1: Inadequate Job Descriptions.)
  • Validate comparable and similar successes the candidate has achieved. During the interview, ask success-based questions that get the candidate to illustrate how they have produced similar results to the ones you’re looking for. Ask for multiple examples of those results.
  • Draw a bridge between the two. Determine whether the candidate’s past successes are good predictors of the future results you need accomplished. If the candidate has produced similar, comparable and like results, he should be able to produce the results you have defined.

Keep in mind that you’ll never find a candidate who has accomplished the same exact success that you’ve defined as a result needed in the job. Instead, look for examples of past successes that are similar in size, scope, effort, time frame, complexity, budget and number of people involved. The more closely the examples match your defined success factors (expected results), the more predictive they will be of future success on the job.”

Does this mean that hiring executives and managers should throw experience, knowledge and credentials out the window?

Of course it doesn’t mean that. Many jobs require a certain credential, professional designation or experience with a particular product. Just don’t base your hiring decision solely on historical and past experience.

Keep in mind that past experience is not a proven predictor of success for your job opening. Past success/results, and how they help predict whether a candidate can succeed in your work environment, will always lead to better hiring decisions.

What’s your action plan to eliminate Hiring Mistake #5: Historical Bias – from the interview tactics used by other executives and managers in your organization? One of our previous posts got to the issue of how you can STOP all your executives and managers from making this hiring mistake and the other 9 from our Top Ten List:

An Easy Hiring Mistake to Fix

Consider taking our FREE Hiring Assessment to determine if you have an effective hiring process designed to hire top talent. Click here to take the FREE Hiring Assessment.

Barry Deutsch

 

P.S. You might consider reading our FREE e-book on hiring top talent, a best selling guide in the hands of over 15,000 CEOs and Key Executives worldwide who have dramatically improved their hiring accuracy.

Motivating Top Talent During Difficult Times

To retain your top talent it is absolutely critical to ensure they are motivated. In difficult times this is often not at the top of the list of the things the hiring manager or CEO is looking to accomplish. Most people are working long hours and doing the job of two people, stress is at an all time high, fear of layoffs is a reality, salaries are frozen, pay cuts have been implemented and forget about any bonus. For many companies this is their current culture.

So how do you motivate your top talent to reach the company’s goals?

How do you keep them from contacting recruiters?

How do you keep them passionate about coming to work?

How do keep them engaged day after day?

The answer to all of these is “culture.” Even in difficult times top talent, by definition, will always rise to the occasion. They will always strive to be the best. If they don’t, they aren’t top talent. However, even top talent can burn out, get frustrated, not see the light at the end of the tunnel or wonder if they are really contributing.

It is the role of all CEOs and hiring managers to ensure these things don’t happen. As an executive recruiter I have recruited thousands of candidates over the last 30 years. There seems to be a consistent theme what great companies do in difficult times to hold on to and even attract top talent.

The following are four areas companies must focus on to ensure they keep their top talent motivated.

1) Companies must have a performance based culture. Even in difficult times there must be clearly defined goals for the company. These goals must cascade down to your top talent. They must have quantifiable objectives that motivate them, so when reached, they feel a sense of accomplishment.

2) Dysfunctional Culture. Probably the biggest reason top talent gets nervous and begins to think outside your company. Do you know your company’s culture? Can you define it? Will your executive staff define it the same way? Will the in-the-trench worker bees define it the same way? If not, this is the time to begin working on it.

3) Non-monetary rewards and recognition. The least expensive and least used method to retain top talent. So many times we’ve heard from candidates,”No matter how much I contributed, how many times I went above and beyond what was expected, or all the times I missed my kids activities, it always seemed just part of the job. Never even a thanks, appreciate the effort, even a small pat on the back.” Consider building a culture of rewards and recognition that makes your top talent feel appreciated. Top talent does not want to be taken for granted.

4) Consistent feedback. Similar to the above but more formal. This includes regular and structured 1-on-1 feedback sessions. Not passing in the hallway. Actually sitting down and focusing on them. Giving them feedback, encouraging them, listening to what their needs are (even if you can’t meet them, just listening), taking an interest in their career and building a shared bond.

Consider these four things as a way to motivate your top talent. There are others and we encourage you to consider anything that will help you attract, hire and retain your top talent.

Join the other 10,000 CEOs, key executives and HR professionals and download a FREE copy of our best-selling book, “You’re NOT The Person I Hired.”  Just CLICK HERE  and under the FREE Hiring Resources section you can download our free eBook.

Retaining your best talent is always the best thing any company can do. Download our FREE  Non-Monetary Rewards and Recognitions Matrix. It will help you retain your best people without additional compensation. CLICK HERE to download under the Free Resources section.

I welcome your thoughts and comments.

Brad Remillard

 

Hiring Mistake #4: Snap Judgments

Snap Judgment on a Candidate - Immediate Rejection

Hiring executives and managers rely too heavily on first impressions to hire candidates – and as a result make Snap Judgments about candidates.

 

First impressions impact hiring accuracy

First impressions interfere with objectivity and distort the interviewing process. Studies and surveys over the last 50 years have shown the 80% or more of the hiring decision from traditional interviews is based on rapport and likeability – forget about competency, accomplishments, ability, and potential. If you like me – if we get along – if we hit it off – you’ll probably hire me regardless of whether I can actually do the job. If we don’t have a strong rapport right off the bat, you’ll start rationalizing why you don’t like me. You’ve already decided I’m not the right candidate – and you haven’t put me through the same interview questions as the rest of the candidates.

In our Vistage and TEC Speaker Program titled “You’re NOT the Person I Hired”, we step through a typical example that hiring executives and managers face all the time.

I start by asking the group “Who is looking to fill a key role right now”?” Probably about 80% of the group members raise their hands. I then will start to filter down the group by asking “Who has had their job open longer than 2 weeks, 4 weeks, 6 weeks, 8 weeks?” Finally we identify that one person who has been looking the longest and has interviewed numerous candidates. Let’s call this CEO “John” to protect the innocent. John might indicate he’s met and eliminated 12 candidates over six weeks.

 

The influence of desperation hiring

First, what starts to set in after about 4 weeks and there is no one in that seat – when work is not done, important deadlines are being missed, customers are complaining, you’re spending most of your time filling in, and your team resents the extra work? How do you feel if you’re responsible for getting that job filled – DESPERATE. What type of hiring decisions do you make when you’re desperate?

You make very bad decisions  -  what I like to term “warm heartbeat” decisions. We stop thinking about hiring a talented individual and we start rationalizing why anybody in that chair is better than nobody. How many of your executives, managers, and supervisors make hiring decisions based on this “empty chair” level of desperation? Like a heavy weight, desperation hiring amplifies the tendency to make snap judgments – especially first impression judgments since we attempt to “will” the interview into a successful and happy outcome. We’re actually going to cover Desperation Hiring as one of the Top 10 Hiring Mistakes in another blog post.

I’ll go so far as to say that most hiring executives, managers, and supervisors make bad hiring decisions on two-thirds of the candidates they hire – primarily as a function of overlaying desperation hiring with snap judgments based on first impressions. We’ll tackle this two-thirds issue in a subsequent blog post.

 

Have you made this hiring mistake?

Back to our example. John’s about to meet the 13th candidate after quickly rejecting the previous 12. The interview with “Ben” is scheduled for 7 pm tonight. Ben has another job and couldn’t get across town until 7 pm.  Our Hiring Manager, John, has been at the office since 6:30 am. He’s been beat up by every customer, vendor, and supplier. He’d like to go home. Oops – he’s scheduled the interview for tonight and can’t afford to reschedule it (remember – he’s way past the point of feeling desperate).

The candidate arrives on time, is dressed very professionally, shakes his hand firmly, looks him straight in the eye, and in the first few minutes of the conversation is able to articulate at least a couple of complex sentences. What’s John thinking?

He’s thinking: Winner!

I can go home now!

The weight is finally lifted off my shoulders!

John has just made a positive first impression. For the next 20-30 minutes, is John going to ask deep, insightful, probing, in-depth, analytical, and revealing questions? Probably not. What type of questions might John (substitute your name here) ask the candidate?

John will ask softball questions. What do these sound like? When could you start? Do you have reliable transportation? We like candidates who like teamwork -  how do you feel about teams? Did you catch that Soccer/Baseball/Basketball game the other day?

Why do you take this approach in interviewing when you meet a candidate who generates a strong positive impression with you?

You do it because you want the candidate to get the job! You know that if you keep asking interviewing questions, you’ll discover the candidate’s “warts” and then you will not like them as much.

In my executive search practice, I’ll join the hiring executive for the interview with the candidate. I’ve actually seen hiring executives “telegraph” the correct answer to the candidate. I’ve seen hiring executives ask a great interview question and the candidate horrifically blows the answer. Without missing a beat, the hiring executive will lean forward, and say “That’s okay – you could learn that – couldn’t you?”

Check yourself next time you interview a candidate. Are you allowing first impressions, desperation hiring, and snap judgments to affect your decision making regarding filling a critical role on your team? How do you overcome the natural tendency to make snap judgments in the interview?

 

Fixing the Hiring Mistake of Snap Judgments

What’s the primary method to overcoming snap judgments? Have the questions you are going to ask written down before the interview. As you know, we have a structured interview methodology that extracts the key success information quickly to determine whether or not the candidate can deliver your expected outcomes with a set of behaviors and style that is consistent with your culture and values. Whether you use our interviewing methodology or another one, the key best practice is to have the questions you are going to ask written down before the interview starts. This is somewhat different than the usual state of affairs that occurs when hiring executives and managers being their interview.

Your receptionist/assistant buzzes you to let you know the candidate has arrived. You forgot about the interview and didn’t have time to review the resume and prepare a set of structured interview questions. You ask the receptionist to hold the candidate in the lobby while you search frantically on your desk looking in various piles for where you might have tossed the resume. You find it and take a few seconds to look it over.

The candidate is invited into your office and your still staring at the resume. You ask the traditional “throw-away” stupid, inane, common first canned interview question: “Tell me about yourself”. While the candidate recites their entire life history beginning in kindergarten, you’re still staring at the resume and trying to think of the next question. I know this sounds both sad and funny at the same time. Ask yourself how many times it’s happening in your company?

Stop falling victim to the Hiring Mistake of Making Snap Judgments based on rapport and likeability. Have a pre-structured set of questions to ask the candidate that will force you to remain objective and rational during the interview.

What steps are you ready to put in place in your company to ensure executives, managers, and supervisors are not falling victim to Snap Judgments?

Download a copy of our best-selling book “You’re NOT the Person I Hired” and take our Hiring Process Assessment to determine if your organization is capable of hiring top talent.

Barry Deutsch

Require A Homework Assignment Before Hiring A Candidate

When the pool of talent is narrowed down to the final two candidates, it’s time for the interview team to come up with homework assignments. An important predictor of how a candidate will adapt to your organization’s environment is to see an example of his or her thought processes, analytical skills, and problem-solving, up close and personal.

Effective homework assignments are projects of reasonable size and scope that involve one of the most critical accomplishments the candidate will have to perform once on board. The candidate should be given all the support he or she needs to adequately answer the question or complete the assignment. The candidate should then return to the interview panel and present results and conclusions, and lead a question and answer discussion based on the homework. No matter what functional area, homework should entail questioning, analysis, research, and a panel discussion with some form of presentation.

While homework assignments are “out there” in the hiring world, some candidates may object to doing what they perceive as unpaid work.

Most top 5% talent, because of their self-motivated nature, will be intrigued and embrace the challenge. But if they’ve had previous encounters with unscrupulous employers who actually do assign homework and go on to use candidate ideas (even though they did not hire the candidate) you’ll need to reassure them that you aren’t asking them to come up with the “right answer.” Instead, you are looking for a concrete example of their approach to problems, their analytical and presentation skills, and their ability to synthesize information.

The scope of homework should be appropriate; that is, you shouldn’t ask candidates to dedicate forty hours on nights and weekends to solving your most pressing problem as “homework.” Make it clear at the outset that the homework is not going to be as deep as the actual job, and that you aren’t looking so much for their answer as for deep insight into their thought and action processes.

Every key position you plan on hiring should require a homework assignment. Some examples include, a sales presentation for all sales people, for financial positions consider giving them last year’s and this year’s budget and ask for their input, marketing positions ask for them to review your marketing programs or PR agreements, IT positions depending on the level can include coding examples all the way up to the capital spending on IT projects. The goal is to put them in the job before they come on board.

Join the other 10,000 CEOs, key executives and HR professionals and download a FREE copy of our best-selling book, “You’re NOT The Person I Hired.”  Just CLICK HERE  and under the FREE Hiring Resources section you can download our free eBook.

Retaining your best talent is always the best thing any company can do. Download our FREE  Non-Monetary Rewards and Recognitions Matrix. It will help you retain your best people without additional compensation. CLICK HERE to download under the Free Resources section.

I welcome your thoughts and comments.

Brad Remillard

Something Negative Was Posted Using Social Media. Now What?

Q. One of our employees posted something very inappropriate regarding one of our managers on their Facebook account. Another person showed this to the manager, who became very upset. Our HR department is telling me I can’t fire this person as it is a freedom of speech issue.  Is this true? What about the manager’s rights and our rights as a company to protect our employees?

This is a very hot topic in the hiring and firing world today. Companies need to be very concerned about things like this happening. Unfortunately, most of the time companies are caught completely off guard when this happens. Yet, given the explosion in social media every company that has employees should be prepared on how they will handle this. Consider starting with some sort of social media policy.

I asked Laura Fleming, a labor attorney and partner with the Newport Beach law firm Stradling Yocca Carlson & Rauth for her advice.

This is a very sensitive issue that depends upon the nature of the Facebook posting.  Under the National Labor Relations Act, all employees — whether or not they are members of a union – have the right to join together and discuss the terms and conditions of their employment.  Thus, employees who complain about management, whether offline or online, may be engaging in protected activity.  Whether a Facebook post is protected depends upon (1) whether the employee is voicing an individual or a collective gripe; and (2) whether the post relates to the terms and conditions of employment, or  is simply an inappropriate personal attack.  Posts which are supported by co-workers, and which relate to the terms and conditions of employment, are likely protected.

Sometimes it can be very difficult to tell the difference between protected and non-protected comments by employees online.  Thus, before taking action against the employee, I recommend that you consult a labor attorney.

Join the other 10,000 CEOs, key executives and HR professionals and download a FREE copy of our best-selling book, “You’re NOT The Person I Hired.”  Just CLICK HERE  and under the FREE Hiring Resources section you can download our free eBook.

Retaining your best talent is always the best thing any company can do. Download our FREE  Non-Monetary Rewards and Recognitions Matrix. It will help you retain your best people without additional compensation. CLICK HERE to download under the Free Resources section.

I welcome your thoughts and comments.

Brad Remillard

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