Most Company’s Hiring Process Is Not A Process

We find that this occurs because the hiring process really isn’t a process in many companies. Many hiring processes tend to be random and with incompetent, untrained people. This is not a knock on the people, it is just a fact. So why do companies expect hiring to be accurate and to attract top talent with a random or unstructured  process?

I know this sounds so obvious. Come on, who in their right mind would expect any business process to be reliable if it  produced expected results only 56% of the time.  A company wouldn’t allow it. They would fix the process or shut it down. Would any company have incompetent or untrained people processing incoming checks with unstructured procedures? Lose just one check and everything stops, procedures and controls are assessed, people are retrained or fired, and the CFO personally oversees that it never happens again.

This is true with most processes except hiring. Most companies accept a high failure rate. Why any company accepts this is beyond me when this can be improved with some relatively easy fixes.

The fact is that most hiring managers have little or no training on interviewing and hiring. Many only do it once or twice a year. So even if they have some training, by the time they hire someone they have forgotten most of the training. There are no college level courses focused on hiring. Most people learn on-the-job. One day they are an individual contributor and the next day they are promoted to a manager and told to hire their replacement. So how did this person become competent at hiring overnight?

This new hiring manager is going to hire the way they were hired. This new manager will follow the same methodology whether it is good or bad. Where do you think this person will get the interviewing questions  to ask the candidates? Generally, from the people who hired them. And where do you think the person who hired them got their interviewing questions? And so on, until we finally hit Moses.  Many hiring processes have not really changed with the times. We call this “tribal hiring.”  It is just passed down from generation to generation.

The fact is that this new hiring manager is not prepared for hiring.  Another fact is that people often assume that because someone has hired a lot of people, that  makes them good at hiring even though no one has validated the performance of those hires.

For any process to work it has to repeatable, be structured, have competent people, and have some measurement of accountability so when things go wrong (and they always will) one can identify the problem and fix it. In my thirty years as a recruiter and 15 years helping companies implement a structured process I have yet to find a company that does this.

In fact, I have seen only a few companies that include hiring top talent as part of their performance management system. Why not hold managers accountable for poor hires the same way companies do for other poor performance? At least this would begin to establish a process where a company can identify those  managers that need training, so they can become better at  hiring.

There are at least five distinct steps to an effective hiring process. These steps have to be repeatable,  with competent people and accountability to correct and improve the process. For many companies this falls to HR. However, since the vast majority of companies don’t have an HR department, then it has to fall where everything else in an organization should fall, with the CEO.

The five critical steps are:

1. A job description that  defines the expected standards of top performance for the position. Not the standard job description that defines a person’s background and lists the basic duties, tasks and responsibilities. The candidate should already know all of these. Maybe companies should ask the candidate to prepare a job description just to see if the candidate knows the job.
2. A sophisticated sourcing plan that will attract top performers that are not actively looking for a position, but are open to a compelling opportunity.
3. Probing interviews with competent people doing the interviewing that tests the candidate’s ability to the job BEFORE you hire them. This means that the candidate must be able to explain exactly how they will deliver the performances standards defined in the job. They must detail how they will do these in your company, with your resources, within your culture and your budget, with your management style, with your customers, and with all of the the things that make your company different.
4. There must be proper feedback or discussion of the candidate’s ability to do the job  immediately after the candidate interviews. Not two days later standing in a Starbucks line while  you wait for your coffee. Not just asking the question, “What did you think of the candidate?”
5. There must other tests, presentations,  and assessments to validate that what the candidates said they did, they actually did do and did it at the level and with the results they claimed.

These five steps are absolutely critical in every effective hiring process. Just having them isn’t enough. There must be some metric that determines if the process is working and where improvement needs to occur.

If you want a more in-depth discussion on these five steps you can receive a copy of our best-selling book, “You’re NOT The Person I Hired.” This book goes into great depth to help you implement an effective hiring process. CLICK HERE to learn more.

Assess your hiring process with our free 8-Point Hiring Methodology Assessment Scorecard. This will help you to identify the strengths and weaknesses of your process so you can  then work to improve your process. CLICK HERE for your free download.

Finally, you can download for free our research project on the ten biggest hiring mistakes companies make. This will help you to identify whether or not your company is making any of the mistakes. CLICK HERE to get your free download.

I welcome your thoughts and comments.

Brad Remillard

Six Things to Know When Hiring an Interim Executive

As the economy continues to climb out of this recession/depression, companies want to hedge their bets by hiring people on a temporary or “tryout” basis, even at the executive level. There are a lot of companies out there providing the “interim management solution” but the following are some things to know before you hire an executive or engage a firm to find one for you. (Note an interim executive as defined here is not an advisor or a temp. They are usually operating in a line management position for the company or doing a high level project.) Keep in mind the following:

1. No one ever has a “general problem”. A “generalist” is rarely the right fit for an interim assignment because companies don’t have “general problems.” Be wary of providers who have a “bench” of executives ready to jump into your company. They may require a steep learning curve to accomplish what you need. Industry experience does not always translate into the specific problem solving experience you need for your company. Hiring an interim executive is not the same as hiring a temporary A/P clerk.
2. It’s not the size of the “inventory”; it’s the caliber of the recruiting process. Interim executive search is just that, a search. An interim executive search firm should have a clearly defined process designed to find the interim candidates who will deliver results you need. A large database is meaningless without a defined recruiting process. Look for a process that will ensure you see candidates who have solved similar problems to the ones you face, not just have right key words in their resumes from a database search.
3. Be Prepared to over-hire: Many interim assignments are a result of a problem or an opportunity for a company that they don’t have the internal resources to handle. An interim executive will need to be able to quickly get their hands around the situation and start making decisions. A more senior executive is usually able to get up to speed faster.
4. Career consultants rarely are good interim executives. Interim management assignments require that executives make decisions and execute on those decisions. Most career consultants have spent their careers advising, but have not been held responsible for results. Line executives make better interim executives because they are “doers”, not advisors.
5. Don’t pay consulting rates for an interim line manager. You should be prepared to pay a premium for an interim executive, but it should still be closer to what the position would pay if it were a full time job, not an hourly consulting rate. Consultant rates are based on shorter increments of time and on only being billable an average of 50% or less. An interim executive will most likely be in a position full time for several months and an hourly rate could get cost prohibitive. Additionally, there is a good chance you may eventually hire the interim executive for the position. You don’t want to start off with the executive being paid way above the salary range and have to negotiate a substantial cut in salary.
6. It’s not a marriage, it’s a tryout. One mistake companies make is to put too much emphasis on an interim candidate’s “fit” in the organization. That should be a low priority. You are hiring this person to solve your problems over a short period of time. Whether they are a fit for your organization can be determined over the course of the assignment.
Hiring an Interim Executive to manage a company through a situation or complete a high level project can be a very effective strategy in these uncertain times, but knowing these tips can save you time and money in the process.

Mike Haggerty

Why is it So Difficult to Hire Great Sales Professionals?

In over a decade of presenting to CEO and Key Executive Groups our popular program, “You’re NOT the Person I Hired“, I’ve discovered that the most difficult hire in a entrepreneurial-middle market company is a professional sales role.

If I present to a group with 15-20 members, half the group will be struggling with hiring outstanding sales professionals.

What makes it so difficult to hire this type of employee?

There are a number of factors that contribute to making hiring mistakes when it comes to the sales function. Before my Partner and I wrote our book “You’re NOT the Person I Hired”, we commissioned a study examining hiring mistakes. This study is available in the our FREE Resource Library. You get the Executive Summary of our Research Project – The Top Ten Hiring Mistakes by clicking here.

The research study was primarily focused on hiring at the executive level. However, the problems that lead to hiring mistakes and errors at an executive level are more significant and present a greater risk in hiring sales professionals. Let’s tackle the first mistake that leads to hiring failure.

The first mistake made by the vast majority of hiring managers is not defining SUCCESS for a role.

NOT defining success is a recipe for disaster in hiring.

Those who have seen our speaker presentation know that we recommend defining success through a structured process called SOAR and the end product is a tool called a Success Factor Snapshot. This success definition has absolutely NOTHING to do with the traditional job description.

Most job descriptions are worthless as a tool for measuring and predicting future success through an interview. You can read more about defining success in the article on a previous blog posting, titled “When An “A” Candidate is NOT an “A” Employee.

It takes a few hours to define success for a particular position. The key steps include:

• Connecting sales outcomes to the company objectives.
• Listing all the obstacles involved in achieving the desired results.
• Developing a time-phased, quantifiable plan of action items.
• Defining a future expected result – such as increase sales by 12% for the home health care market.

Your investment of time in building a one-page Success Factor Snapshot will dramatically raise hiring accuracy by:

• Focusing your search in which ponds to fish for the best talent.
• Eliminating the embellishment and exaggeration common in sales interviews.
• Leveraging a success-based management tool to keep your new hire on track after they join your team.

Barry

Originally posted on the Vistage Buzz Blog

Hope and Luck Are Not A Hiring Process

Hiring is one of those processes in many companies that is often ignored, until it is needed.  My partner Barry Deutsch and I have spoken to hundreds of CEOs and key executives in the last three years, and there is a theme that most of these CEOs and key executives agree upon, which is, they don’t really have an effective, repeatable hiring process with highly competent people throughout the hiring process.

Just about every process in a company, from how customer invoices are processed, to how the phone is answered are repeatable, with competent people and a certain level of standards required. If something goes wrong in the process, for example, a customer invoice is lost resulting in the product not shipping or the order never being billed, qualified people research to identify what went wrong and if necessary either train the people or change the process.

This rarely happens when the hiring process fails. Too often companies just accept the failed hire as part of the process and move on. Why?

Over the last year I have asked over 500 CEOs and key executives the following question, “How many of you have audited, not sat in or co-interviewed, but audited if the people doing the interviewing are competent interviewers?” To no surprise the answer is that around 12% have done this. All the rest admit they have no clue if the people they are relying on to make a successful hire are even competent.

Is there any other process in your company in which you don’t know if the people doing the job are competent? I seriously doubt it.

We have put together an 8 Point Hiring Methodology Assessment Scorecard that you can download for free to evaluate your hiring process (CLICK HERE to download).  This assessment will at least highlight the areas of strengths and weaknesses in your company. You can then begin to work on bringing your hiring process standards up to the same standards as other processes in your organization.

At a minimum an effective hiring process must have at least these 5 steps.

1. Job descriptions based on defining success in the role instead of a laundry list of candidate attributes, experiences and skills. Good job descriptions quantify expected results and the time frame to achieve them for managers, and benchmark standards for all non-managerial positions.We call these Success Factors, and the accumulation of all the Success Factors, a Success Factor Snapshot instead of a job description.  (You can download examples of Success Factor Snapshots by CLICKING HERE).
2. A sourcing process that attracts passive candidates, not just those candidates actively looking for a position. Passive candidates make up the vast majority of the candidate pool and the way most companies promote, advertise and network, they rarely attract these candidates. In fact, the way most companies advertise actually turns passive candidates seeking a compelling opportunity off. (You can download our chapter on sourcing top talent from our award winning book for free by CLICKING HERE).
3. In-depth probing interviews with competent people. We already discussed the need to determine if those interviewing are competent. Most interviewers don’t probe deeply and most “tell” the person about the job instead of asking “how” they would do the job. Interviewers can obtain 80% of the information to determine if a candidate can do the job with just 5 core questions.
4. Candidate assessment after the interview. Most companies simple ask those that have been involved in the interviewing process, “What did  you think of the candidate?” or “How did the interview go?’ The person usually replies, “Oh, I liked them. They will fit in well.” or maybe just the famous thumbs up or thumbs down. Not exactly an in-depth assessment to determine if there are any further issues that need to be vetted. (You can obtain our 8 Point Candidate Assessment Matrix by CLICKING HERE).
5. Additional validation needs to done. There needs to be some follow-up steps to validate that what the candidate said they did during the interview is what they really did. Some examples are skills testing, homework assignment, make a presentation, bring in an example of past work or performance reviews, or even conducting behavioral or work style assessments by an outside professional.

These are the minimum 5 steps required by every effective hiring process. If you don’t have at least these 5 being done with competent people, then you might consider re-evaluating your hiring process.

Download a FREE 8 Point Hiring Methodology Assessment Scorecard to evaluate your hiring process. CLICK HERE to download.

Our award winning book, You’re NOT The Person I Hired. A CEO’s Guide to Hiring Top Talent, describes in-depth how to implement the 5 steps listed above. CLICK HERE to review the book and how to get yours.

Finally, consider joining our Linkedin Hire and Retain Top Talent group. It has numerous discussions and articles to help you attract, hire and retain top talent. CLICK HERE to join.

I welcome your thoughts, comments and questions. If you found this article helpful, please pass it along to someone in your network to help them too.

Brad Remillard

When an “A” Candidate Isn’t an “A” Employee

Has this ever happened? You screened hundreds of resumes, conducted extensive interviews, and found what you believed from the resume and interviews, the candidate that is perfect for the job. Exactly what you are looking for, maybe even better. You have high expectations for this new hire.

Then they come on board and fall flat on their face. Within 3 – 6 months you are saying to  yourself, “You’re NOT the person I hired” (a great title for a book).

You step back and start asking  yourself, “What went wrong? How could this have happened?”

Here is what went wrong – just because a person was a great CFO, operations manager, sales manager or VP HR, doesn’t mean they are the right CFO, operations manager, sales manager or VP HR.  This is the main premise of our Success Factor Methodology hiring process.

Hiring managers too often assume that because a person excelled at their last company, they did all these great things, they told you they could do your job, that this means the person will excel in your company. We believe this is where the concept, “past performance is a good indicator of future performance,” falls short. First off, it is only an indicator, nothing more. An indicator is not the right criteria for a good hire. Secondly, it also depends on how qualified the person interpreting the indicator is at interpreting the indicator. It has been our experience that most hiring managers are not competently trained in hiring or interviewing to do this. The few that are generally do hiring so rarely that they need a refresher course before starting the hiring process again.

There is a better way.

The Success Factor Methodology overcomes the biggest hiring mistakes that cause the problem.

Start by properly defining the job. This is the number one biggest hiring mistake companies make. They don’t properly define the job, so the whole hiring process is in jeopardy from the beginning. Since the job isn’t properly defined, then exactly what is the hiring manager screening and interviewing on or for? Generally background, experiences and skills.

This makes sense because that is exactly what most job descriptions are, simply a list of candidate attributes. Not a job description,  but rather a candidate description. This leads directly back to the problem. Hiring managers assume that  if they have this background they are an “A” candidate, and they may well be an “A” candidate. However, since the job isn’t properly defined, the real question “Will they be an “A” employee?” isn’t known.  This is the only thing you care about.

To properly define the actual job, start by defining outcomes. Ask yourself, “A year from now what will this person have done/accomplished in order to be considered a great hire?” or “What defines success in this role?” This is how we came up with the name, Success Factor Methodology. We simply started asking our search clients the questions, “What are the factors you will use to define success in this role?”  Once we had 4 or 5 of these we combined them into a Success Factor Snapshot. Now the Success Factor Snapshot becomes the job description. After all, this really is the actual job.

Once this is done, then go out and find a person that can explain how they will use their background, experiences and skills to deliver this success.

When you find a person that can explain how they will use their background, experiences and skills to deliver the 4 or 5 Success Factors, you have found both an “A” candidate and an “A” employee.

You can download some examples of Success Factor Snapshots for free to help you by CLICKING HERE.

Our best selling book, You’re NOT The Person I Hired, with over 10,000 copies in circulation, describes how you can implement the Success Factor Methodology. CLICK HERE for more details.

Join our Linkedin Hire and Retain Top Talent group for more discussions and articles on this topic. It is free to join just CLICK HERE.

Number 1 Biggest Hiring Mistake Radio Show

This mistake just by itself leads to so many problems in the hiring process it is no wonder only 56% of hires are successful. In a research project we commission of over 130 companies and 230 executive hires we identified the 10 biggest mistakes companies make when hiring. There wasn’t even a close second.

This one mistake is so powerful it impacts, sourcing, interviewing, references, compensation, title and on-boarding.
It is truly the powerful hiring mistake.  We give you the simple, but not necessarily an easy, solution that all companies can do to ensure they don’t make this mistake.

You can download the complete research study from our website at: www.impacthiringsolutions.

STOP Letting Job Descriptions Miss The Target

The Number ONE reason hiring fails for most companies is that success in the position is not defined!

In our research project, we documented that NOT defining Success was one of the Top Ten Hiring Mistakes made by hiring managers. Not only is it in the top ten, NOT Defining Success is most likely the number ONE culprit behind hiring mistakes and errors.

As we’ve pointed out in previous blog postings, using a traditional job description to both attract and measure candidates against in the interview process is worthless. Job descriptions define a person, not a job. Job descriptions categorize what people should have when they show up for work the first day, NOT what they should do with their skills, degrees, knowledge, experience, and behaviors.

A much better approach is to define the success you desire in a role. This can be done for any role in your organization, from the customer service rep position to the senior vice president of marketing. It is the core of our entire hiring process, the Success Factor Methodology. We’ve verified, validated, and field-tested the use of defining success to attract, assess, and retain top talent.

Over the last decade, thousands of companies around the world have defined success for positions in their companies. Through this simple exercise, they’ve increased hiring accuracy, improved execution of major projects, raised the reliability of obtaining important results, and strengthened the ability to retain top performers.

In our Success Factor Methodology, we call the end product of a definition of future success for a position – the Success Factor Snapshot. The process of building a Success Factor Snapshot is through S.O.A.R.ing. The SOAR process has 4 key components. You don’t have to be great at defining any of them – you just need to work through each one step-by-step. The 4 components of the SOAR job definition process include:

1. Situation – what’s not working or what is the missed opportunities?

2. Obstacles – what are the obstacles standing in the way of achieving the results

3. Action Steps – what are the quantifiable/time-based outcomes

4. Results – what specific results will tell us the situation/opportunity was achieved?

There is extensive information on our website of how to SOAR for a position, including the step-by-step process, products to teach all your hiring managers how to do it, services to help implement across your organization, and an extraordinary wealth of FREE Resources.

Brad and I have posted all our Internet Radio Show Programs in a FREE radio archive. We frequently talk about defining success and creating Success Factor Snapshots through the SOARing process. We’ve also posted real-life examples of Success Factor Snapshots.

If you use the SOAR process to develop Success Factor Snapshots and then use those in place of traditional job descriptions, you’ll immediately start attracting better quality candidates, you’ll make better assessments and evaluations of candidates in the interview process, and you’ll be able to keep your top performers engaged and excited about their jobs.

STOP using outdated tools, like the traditional job description, to define work. Use a tool that permits you to hit the target every time on hiring top talent.

Barry

Don’t forget to join our LinkedIn Discussion Group for Hiring Managers and Executives on how to hire and retain top talent.

On-line Programs This Week for Hiring Managers – August 24th

If you are a manager or executive, you might be interested in two of the programs Brad and I are hosting this week

Brad I will be hosting our weekly Internet Radio Talk Show today for Hiring Managers and Executives titled “Upgrading Your Team During the Recession” at 11-noon PDT on LA Talk Radio. You can listen in and also pose questions live during the broadcast.

We’ll be taking your emails and live calls to discuss the steps you should be taking right now to upgrade your team so that when you emerge from the recession, you’ll have a powerful team capable of propelling your business or team forward as a strategic advantage.

On Friday, we will be putting on our popular one hour webinar presentation based on our half and full day training program titled “You’re NOT the Person I Hired”. You can register for this webinar by clicking here.

We’ll provide an overview of our award-winning workshop that teaches the Success Factor Methodology. This hiring process has been implemented in thousands of companies around the world with validated success in dramatically raising hiring accuracy and improving the ability to hire top talent at every level.

We hope you’ll join us for one of these programs this week.

Barry

Traditional Job Descriptions Worthless

Traditional job descriptions fail in hiring top talent!

In trainings, speeches, and engagements with clients, we start by shattering common assumptions about hiring. One of those assumptions is that job descriptions are useful documents in the hiring process. We contend that job descriptions are completely worthless.

“What do you mean, worthless? How can anybody hire with no job description? You’re crazy.”

Allow us to clarify.

We don’t mean that job descriptions have no value as legal or archival documents. Traditional job descriptions are worthless for hiring Top Talent.

Traditional job descriptions do not help you:

· align organizational goals with departmental goals or individual position goals

· create a roadmap for the hiring process

· clarify expectations

· generate a compelling marketing statement that will attract Top 5% Talent

· determine the best Sourcing Strategy to find and attract Top Talent

· assess and verify the quality and depth of candidate’s track record

· manage ongoing performance of a new hire

Traditional job descriptions simply lump together an amalgam of skills, knowledge, abilities, attributes, responsibilities, years of “qualifications” are static traits in isolation; they describe bits and pieces of the athlete, this is not to say they aren’t important skills, but they do not predict whether he will be able to effectively use those traits in the game situation to put the pigskin between the uprights, the puck in the net, or a ball over the outfield wall.

What counts most, in both sports and business, is not what traits you bring to the game, but what you can accomplish by using those traits. The coach cares whether an athlete can deliver results and help the team to win.

That is why coaches rely on scouts. The scout observes the athlete in the game, focusing solely on his or her ability to perform on the job with the rest of the team.

The Success Factor Methodology takes a coach’s perspective on hiring. It moves hiring out of the realm of static traits and into the realm of action and results.

Our research led to the development of the Success Factor Snapshot (SFS), which is the cornerstone of our methodology. This document, which replaces the traditional job description, is a tool that breaks down a position’s requirements in terms of specific, measurable deliverables, benchmarks, and timetables. We have examples, illustrations, FREE audio programs that describe the Success Factor Methodology, specifically building a Success Factor Snapshot in the FREE Resources Section of our Website.

Learn more how a Success Factor Snapshot compares and benchmarks to your current process of using job descriptions by taking advantage of our FREE Hiring Check-up.

Hiring Top Talent Requires a Process

We have discovered that in many companies the hiring process is random, unstructured, and often the people are not highly skilled at hiring. It is no wonder that for many companies hiring top talent is a challenge.

Most companies typically have very sophisticated processes and procedures for just about every activity except hiring. This in our opinion includes the Fortune 500. So often it is assumed that the hiring manager or a colleague has hired so many people they must be good. We conducted a recent, non-scientific survey of CEOs and Key Execs. We asked, “How many of you have audited, not co-interviewed, the hiring managers on your team to determine if they are competent to be interviewing?” Less than 5% responded positively.

This would never happen with any other activity in a company. This just validated why so often the wrong person gets through the hiring process.

All that’s required is a structured approach that enables companies to avoid the predictable pitfalls that plague many high-level hires. Based on our experience with hiring thousands of executives, we have developed The Success Factor Methodology that consists of eight distinct steps:

1. Build a multi-faceted Success Factor Snapshot to guide the entire
search process. (Click link for examples)
2. Implement a deep sourcing strategy to reach and attract selective
and sleeper candidates.
3. Identify and verify success prospects. Create a Compelling Marketing Statement (Click link for examples)
4. Create structured dossiers on selected candidates to enable objective,
unbiased evaluation and comparison.
5. Conduct Success Factor-based panel interviews using a
“magnifying glass” probe methodology.
6. Proactively address and overcome obstacles to hire throughout the
entire active interviewing process.
7. Streamline compensation and benefit negotiations through structured
interview-based preliminary groundwork.
8. Follow through on the hire with proven transition communication
and work style assessment, coaching and facilitation.

Together, these steps comprise the ‘Success Factor Methodology,’ a
proven process for improving your ability to find, recruit and hire top level
executive talent. Each step in the process requires the full collaboration
of stakeholders in all the business units affected by the potential
hire. When you employ the methodology in a consistent and systematic
manner, the outcome is a hire with a significantly increased probability of delivering the performance level you are seeking.

We welcome your thoughts and comments. Please let us know if this was helpful. If it was, please share with others.

We offer a complete library of free resources designed to assist our clients in improving their hiring. To browse the library just click the link.